Meeting Planning Trends and Solutions

As event professionals continue to navigate a landscape shaped by changing travel dynamics, attendee transportation remains a critical piece of the planning puzzle. In this live Q&A session, airline and travel insiders shared insights on flight logistics, group travel coordination, and what planners need to know to ensure seamless attendee experiences.

Join fellow FICP meetings professionals and hospitality partners to discuss how artificial intelligence (AI), business expectations and geopolitics are shaping the future of meetings and events. Whether you're interested in learning about current trends or looking to benchmark against industry standards, this discussion will provide actionable insights from the FICP Pulse Survey – Summer 2025 Edition report for curating programs in 2026 and beyond.

Note: The pulse survey report will be released in August.

CMP-IS Domain A: Strategic Planning

Travel disruptions are inevitable, but how you handle them can define the success of your event. In this interactive installment of FICP Chats, meetings professionals and hospitality partners engaged in a dynamic discussion on managing travel challenges with confidence and ease. Through shared experiences and collaborative problem-solving, they exchanged strategies for working with travel managers and security teams, ensuring attendee well-being, and reducing the stress of unexpected disruptions.

The FICP Annual Conference is a sandbox of creativity and experiential learning for your meetings and events. Were you wowed by the sustainability and neurodiversity commitments or perhaps an activation at an evening event caught your eye? Don’t leave that inspiration behind! If you’re joining us in Denver, we invite you to elevate your experience and participate in this post-conference reflection. Come prepared to exchange your “wow” moments, discuss what you hope to repurpose at your own events and hear what resonated with your peers. For those we’ll miss in Denver, this is your opportunity to leverage your peer network, so you don’t miss out on inspiration for your own events and professional development. Come prepared to listen and ask questions. Pending the survey results and anecdotal feedback, FICP will invite key partners to participate in this FICP Chats so you can ask follow-up questions and consider how you can elevate your next event. This program is sponsored by Royal Caribbean Group.

This resource is an AI session recap from the 2024 FICP Annual Conference.

Imagine reinventing a meeting from scratch — consider the possibilities beyond traditional constraints like price, space and legacy traditions. Tune into this panel of meetings professionals and hospitality partners as they share stories of working with senior leaders to transform existing and new events. They will share recommendations for generating buy-in, creative ways to manage budget and resources and explore fun event design trends versus fads. Leave this program armed with new innovative design tips and a boost of inspiration to revamp your event experiences.