- On this Website (including its integrated third-party platforms);
- On other platforms we use to facilitate our management of the services we provide to you (e.g., conference registration sites);
- On other platforms we use to market and/or sell exhibit space, sponsorships, and advertising; and
- In email, text, other electronic messages or by telephone or other communications between you and us and (if you are a member) between you and other members through the Website.
If you have questions or concerns regarding this policy, we welcome you to contact us at: firstname.lastname@example.org.
- Acknowledgement of this Privacy Statement
- Personal Information You Provide Voluntarily
We collect personal information at our Collection Places that include, but is not limited to, name, telephone number, email address, employer, professional title, home or business and mailing address, gender, details regarding your entity and business, your job title, username and password, company contacts for corporate incentive members, and photographs.
The personal information you are asked to provide (including whether its provision is mandatory or not) is needed so that we may facilitate your access, purchase, use and/or participation in our service offerings, such as (collectively “Services”):
- Conferences & Events;
- Educational programs;
- Online forums;
- Certification/accreditation activities;
- Volunteer opportunities;
- Products for sale;
- Exhibitor, Sponsor, or Advertiser (collectively “Affiliated Partners”) programs and properties; and
- Any other services and products that are updates or extensions to our Services or that relate to other member or Affiliated Partner benefits.
If you choose not to provide us with your personal information, you may not be able to enjoy certain components of our Services.
Additionally, we will also collect personal information when:
- You request us to contact you via mail, e-mail, or telephone to provide information, updates, or promotions about our Services; or
- We enter into agreements with Affiliated Partners (e.g., sponsors, advertisers or trade press).
We will provide you with the choice and means for limiting the use and disclosure of your personal information before we use or disclose the information for a purpose that is materially different than the purpose described below.
- Personal Information We Collect Automatically
We may also collect additional information from your web browser each time you visit our Websites. We may collect information about the pages that you visit and the time spent on each web page or area of the Websites, the promotions or advertisements that you click on, and other actions that you take while using our Websites. This information may include your Internet Protocol (“IP”) address, the type of browser, the time that your browser was used to access our Websites, and the referring Website’s address. We may also use tools such as Google Analytics.
We may also collect information that cannot be used to identify you. For example, we may aggregate non-personal information about you and other individuals who visit our Websites. Aggregated information will not contain any information that can be linked directly back to you.
Our Service Providers (defined below) may also use other standard web-based technologies to analyze your movements while accessing our Websites. The technologies include web “beacons,” “pixel tags,” and “clear gifs.” These technologies help us ascertain the effectiveness of our product and service campaigns and marketing programs, allow us to customize the services offered on or through our Websites, and help determine the best use for Website content, and product and service offerings. Some of this information, including the IP address, may be stored on our Internet service provider’s server logs, and may be available for extended periods of time.
- Our Use of Your Personal Information
The following is a description of how FICP may use the personal information we have collected about you. Automatically-collected information and other personal information may be combined with other information that we collect directly from you or that we receive from other sources and is used for the purposes described below:
- Provide information about our Services and Affiliated Partners;
- Fulfill your member benefits;
- Facilitate your attendance/participation at our conferences and events (both in person and virtual);
- Track your attendance at conferences and trade shows (including exhibitor spaces);
- Prepare invoices and process payments;
- Respond to any of your questions or requests or other communications you send to us;
- Carry out our obligations and enforce our rights arising from any contract entered between you and us;
- Market and dialogue about Affiliated Partner opportunities, as well as fulfill Affiliated Partner agreements;
- Fulfill any other purpose for which you provide information to us;
- Present our Website effectively to you; or
- Perform any other legitimate purpose reasonably consistent with your membership or Affiliated Partnership.
Additional uses of your non-personal and personal information will allow us to tailor our Services specific to your needs, to help organize and manage our relationship with you or your business, to conduct business, to provide you with support, and to perform functions that are described to you at the time of collection.
- Our Sharing of Your Personal Information to Third Parties
We may share your personal information with the following categories of recipients and in the following ways:
- Other FICP members may receive certain items of your personal information as part of a membership directory or through collaboration portals. In addition, if you sign up to attend a member meeting or other FICP-sponsored event, all other FICP members who sign up for the event will be notified of your intended attendance at the event and may be given your full name, address, company name, and email address. We are not responsible for other members use or misuse of your personal information; and
- Affiliated Partners, such as exhibitors, sponsors, and advertisers, may receive membership lists or event attendance lists that include your full name, address, company name, and email address. We are similarly not responsible for the use or misuse of your personal information by our Affiliated Partners.
For those located outside of the United States, we will offer you the opportunity to choose (opt in) to include your personal information to Affiliated Partners.
We may also disclose your personal information as is necessary to: (a) comply with a subpoena or court order; (b) cooperate with law enforcement or other government agencies; (c) establish or exercise our legal rights; (d) protect the property or safety of our company and employees, contractors, vendors, suppliers, and customers; (e) defend against legal claims; (f) help with internal and external investigations; or (g) as otherwise required by law or permitted by law. We may disclose your information in connection with the sale or merger of FICP or any transaction that involves the sale or assignment of some or all of our assets.
- Your Choices.
- Information Provided by You. To access, review, or update your information stored by FICP, you may contact us at the information provided in the “General Information and Privacy Support Contact” section below.
- Email. The first time that you provide us with registration information through our Collection Places, you may be offered the opportunity to subscribe to and receive additional information about our products and services. Each commercial e-mail that we send to you will offer you the opportunity to opt-out of continuing to receive such messages. We may take up to 10 business days to process your opt-out requests. In some instances, we may have already shared your information with one of our authorized third parties before you changed your information preferences, and you may briefly continue to receive e-mail even after you have opted out. FTC e-mail compliance guidance allows us to send you transactional and relationship e-mail without offering you the opportunity to opt-out of receiving those types of e-mail.
- Cookies and Other Tracking Technology Choices.
- Most web browsers automatically accept cookies, but you can change your browser’s settings to disable all or certain cookies. For more information on how to manage browser cookies, see http://www.allaboutcookies.org. Please note that by disabling or deleting cookies, you may not be able to access the full functionality of our Websites. Disabling or clearing cookies also may affect cookie-based opt-outs by either preventing you from using such cookie-based opt-outs or clearing opt-outs that you previously set.
- In addition to any management tools described above in this policy, you can manage third-party advertising preferences for some of the third-party partners we work with to serve advertising across the Internet by utilizing the choices available at http://www.networkadvertising.org/managing/opt_out.asp and http://www.aboutads.info/choices. For mobile users, you also have numerous controls in your operating system that enable you to choose whether to allow cookies or to share your advertising ID with third parties. For some information on controlling your mobile choices, visit https://www.networkadvertising.org/mobile-choices. To help control or block certain ads in mobile applications, you may choose to download and utilize the Digital Advertising Alliance’s mobile app by visiting https://youradchoices.com/appchoices. We do not guarantee that all of the third parties we work with will honor the elections you make using any of these options.
- Public Forums
Our Websites may make digital forums available to its users, such as message boards, chat rooms, or any other public areas of our Websites, or other third-party websites that the Websites may link to. Please remember that any information disclosed in these areas becomes public information, and you should exercise caution when deciding to disclose information through these areas of the Websites. We reserve the right to remove any posting or content at our sole discretion.
- Links to Other Websites
- Data Storage and Security
We make reasonable efforts to ensure that we and our service providers have implemented physical, electronic, and procedural security measures to assist with safeguarding your personal information, and to help protect against unauthorized access and disclosure. Notwithstanding our efforts, the Internet has inherent security risks. We cannot promise, and you should not expect, that your personal information, personal searches, and other communications will always remain secure. You should take care with regard to how you handle and disclose your personal information or any username or password that you are required to use to access all of our Collection Places.
We will not keep your personal information longer than necessary for the purpose for which it was collected. We may, however, retain some personal information in order to comply with applicable laws, regulations, rules and court orders.
- Children and Data Collection
Our Collection Places content is not directed toward children who are under the age of 18. We do not knowingly collect personal information from children. If we or our Service Providers become aware that a child has provided us with personal information without parental consent, that information will be deleted from our databases. If you have questions about personal information that may have been submitted by a child, please email us at email@example.com.
- Do Not Track Signals
Some web browsers incorporate a “Do Not Track” or similar feature that signals to websites with which the browser communicates that a visitor does not want to have his or her online activity tracked. Not all browsers offer a “Do Not Track” option and “Do Not Track” signals are not yet uniform. For this reason, the Website does not respond to “Do Not Track” signals.
- Your California Privacy Rights Under the CCPA. The CCPA provides eligible California residents with specific rights with respect to our collection, retention, and use of Personal Information. This includes: the right to request that we provide certain information to you about our collection and use of your Personal Information over the past twelve (12) months; the right to request the deletion of Personal Information that we have collected and maintain about you, subject to certain exceptions; and the right to non-discrimination for the exercise of your consumer privacy rights.
- Exercising Your California Privacy Rights. To exercise the access, data portability, and deletion rights described above, please submit a verifiable consumer request to us by either:
To verify your identity when you submit a request and confirm your California residency, FICP will match the identifying information you provide us to the Personal Information we have about you. If necessary, we may ask you to provide additional information for verification regarding your request.
- Data Controller. We are the data controllers responsible for your personal data processed via the Collection Places.
- Legal Basis for Processing Personal Data. If you are an individual located in the EEA or UK, we collect and process personal data about you where we have a legal basis for doing so under applicable EEA and UK laws. This means we collect and process your data only when:
- It is necessary for a legitimate interest (which is not overridden by your individual privacy interests), such as preventing fraud, improving our Website, and increasing the security of the Website and network infrastructure;
- You have consented to this collection and processing for a specific purpose;
- It is necessary to fulfill our contractual obligations; or
- It is necessary to comply with a legal obligation.
Some examples of our legitimate interests for processing personal data include:
- Website and network security;
- Customer support;
- Marketing to current customers;
- Fraud prevention; or
- Improving our Website.
If you have any questions about or need further information concerning the legal basis on which we collect and use your personal data, please contact us at firstname.lastname@example.org.
- Data Subject’s Rights. You have the following rights in relation to the personal data we hold about you:
- Right to withdraw consent. If we rely on your consent (or explicit consent) as our legal basis for processing your personal data, you have the right to withdraw that consent at any time.
- Right of access and/or portability. You may have the right to access the personal data we hold about you, and in some limited circumstances, have that data provided to you so you can provide or “port” that data to another provider.
- Right to rectification. You may have the right to require us to correct any inaccurate or incomplete personal information.
- Right to erasure. In certain circumstances, you may have the right to the erasure of personal data that we hold about you, for example, where we no longer need it or if you withdraw your consent (where applicable).
- Right to restrict processing. You may have the right to request that we restrict processing of your personal data in certain circumstances such as where you contest the accuracy of that personal data or you object to us.
- Right to object. You may have the right to request that we stop processing your personal data or stop sending you marketing communications.
- Rights in relation to automated decision-making and profiling. You have the right not to be subject to a decision when it is based on automatic processing, including profiling, if it produces a legal effect or similarly significantly affects you, unless such profiling is necessary for entering into, or the performance of, a contract between you and us.
- Right to lodge a complaint with the supervisory authority. If you have a concern about any aspect of our privacy practices, including the way we have handled your personal data, you can report it to your local data protection regulators.
- Retention. We retain personal information for only so long as necessary for the intended purpose for which it was collected, unless a longer retention period is required or permitted by law or our document retention policies, which are based on professional standards and best practices.
- Data Storage and Transfers
Your information collected through the Collection Places may be stored and processed in the United States or any other country in which FICP or its service providers maintain facilities. If you access and use our Collection Places from a location outside of the United States, any personal data you provide to us or that is otherwise collected may be transferred to and processed in the United States or any other jurisdiction in our sole discretion. The laws that apply to the use and protection of personal data in the United States or other countries or jurisdictions to which we transfer, or in which we process, personal data may differ from those of your country of residence. Users who access or use our Collection Places from jurisdictions outside of the United States do so at their own choice and risk and are solely responsible for compliance with local law. While we take steps to safeguard your personal data, the United States has not been deemed by the European Commission to ensure an adequate level of protection for personal data. Accordingly, the level of protection provided in the United States or other non-EEA countries and jurisdictions from which you may access our Website may not be as stringent as that under EEA data protection standards or the data protection laws of some other countries, possibly including your home jurisdiction.
- General Information and Privacy Support Contact
FICP’s Executive Director is our Data Protection Officer for the EEA and they can also be reached at email@example.com.