Meeting Planning Trends and Solutions

Travel disruptions are inevitable, but how you handle them can define the success of your event. In this interactive installment of FICP Chats, meetings professionals and hospitality partners engaged in a dynamic discussion on managing travel challenges with confidence and ease. Through shared experiences and collaborative problem-solving, they exchanged strategies for working with travel managers and security teams, ensuring attendee well-being, and reducing the stress of unexpected disruptions.

The FICP Annual Conference is a sandbox of creativity and experiential learning for your meetings and events. Were you wowed by the sustainability and neurodiversity commitments or perhaps an activation at an evening event caught your eye? Don’t leave that inspiration behind! If you’re joining us in Denver, we invite you to elevate your experience and participate in this post-conference reflection. Come prepared to exchange your “wow” moments, discuss what you hope to repurpose at your own events and hear what resonated with your peers. For those we’ll miss in Denver, this is your opportunity to leverage your peer network, so you don’t miss out on inspiration for your own events and professional development. Come prepared to listen and ask questions. Pending the survey results and anecdotal feedback, FICP will invite key partners to participate in this FICP Chats so you can ask follow-up questions and consider how you can elevate your next event. This program is sponsored by Royal Caribbean Group.

This resource is an AI session recap from the 2024 FICP Annual Conference.

Imagine reinventing a meeting from scratch — consider the possibilities beyond traditional constraints like price, space and legacy traditions. Tune into this panel of meetings professionals and hospitality partners as they share stories of working with senior leaders to transform existing and new events. They will share recommendations for generating buy-in, creative ways to manage budget and resources and explore fun event design trends versus fads. Leave this program armed with new innovative design tips and a boost of inspiration to revamp your event experiences.

Sustainability goes beyond mere checkboxes— it's about making impactful choices that benefit both people and the planet. This session will explore the scope of sustainability and the implementation of practical best practices while aiming for industry-leading standards. Through real-world examples and a review of available resources, you'll gain actionable insights and a sustainability mindset to elevate your meetings and events.

Learning Outcomes:

• Describe the comprehensive nature of sustainability, including its broad implications for your organization and event participants.
• Discover resources and tools, including certifications and guidelines, that support sustainability efforts.
• Examine real-world examples of sustainability practices so you may identify adaptable strategies and solutions for your events.
• Discuss how investing in sustainable best practices can position you as a leading authority in the meetings and events industry

Click here to watch the recording.

Join fellow FICP meetings professionals and hospitality partners to discuss budgeting best practices and 2025 expectations. Whether you're aiming to optimize event spend or benchmark against industry standards, this discussion is tailored to provide actionable insights to shape the success of your future programs. Participants will also delve into the latest data from FICP’s Summer Pulse Survey, released in August, which is focused on budgeting and 2025 projections for meetings and events.

Discussion topics include:

• Discussion and analysis of key findings from the FICP Summer Pulse Survey, focusing on trends, benchmarks and actionable insights for planning 2025 meetings and events.
• Strategies and tactics to effectively manage and optimize event budgets without compromising quality and attendee experience.
• How to benchmark your organization’s event budgets against industry norms and best practices to ensure competitiveness and efficiency.