FICP Event Registration Terms and Conditions
General
FICP reserves the right to change, amend, add or remove any of the Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors).
The views expressed by any attendee, speaker, or sponsor are not necessarily those of FICP. All attendees, speakers, and sponsors are solely responsible for the content of all individual or corporate presentations, marketing collateral, and/or advertising.
Code of Conduct
We are committed to creating a safe, productive, and welcoming environment that is inclusive and free from discrimination, regardless of race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, or any other protected categories under applicable law.
All participants, including, but not limited to, attendee, partner, sponsor, speaker, FICP staff member, service provider, or other event guest must abide by the following policy:
Expected Behavior:
- Be considerate of those around you.
- Be respectful of others and their viewpoints that may be different from your own.
- Be collaborative with others.
- Be mindful of your words and actions.
Unacceptable behaviors may include, but are not limited to:
- Offensive or unwanted behavior or language related to, but not limited to, race, religion, color, national origin, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, or any other similar categories.
- Visual harassment, such as sexual images OR sexual language including in presentations, PowerPoint etc.
- Sexual harassment of any kind, such as unwelcome sexual advances or words/actions of a sexual nature.
- Wearing attire that includes harmful or offensive language or imagery that is not appropriate for a professional setting.
- Disruption of presentations during sessions or events organized by FICP.
- Copying or taking screen shots of Q&A or any chat room activity that takes place in the virtual space.
- Abusive action directed at an individual, such as threats, intimidation, or bullying, both online and/or in-person.
- Sharing your registration credentials with any other person(s).
- Making event content available to a competitor of FICP.
- Possession of a weapon or something that could be construed as a weapon both online and/or in-person.
- Possession or mention of illegal substances both online and/or in-person.
- Inappropriate comments or stalking of fellow attendees.
- Nudity is prohibited.
- Any other illegal activity not already covered above.
FICP has zero-tolerance for any form of discrimination or harassment, including but not limited to sexual harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior, FICP asks that you inform Executive Director Jamie Murdock so that we may take the appropriate action.
Unacceptable behavior will not be tolerated and could result in debarment from current, and/or any future FICP events. If a participant is found or reasonably believed to be engaging in unacceptable behavior, FICP may take any action they deem appropriate, up to and including expulsion from the event without warning or refund. If appropriate, local law enforcement may get involved.
FICP Events Health & Safety Considerations
Health and safety protocols for in-person FICP events are developed based on local public health guidance. FICP will communicate if any policies are applicable for our events with registered attendees and on this web page.
Each attendee has a responsibility to support the health and safety of fellow attendees through positive choices. If you are feeling sick, please do not attend the event.
Event Cancellation by FICP
FICP reserves the right to cancel an event due to circumstances that would make the event impractical or impossible to hold. If FICP cancels an event, FICP will refund registration fees or allow transfer to another event, if applicable. FICP will not be responsible for reimbursement of any participant’s expenses related to the cancellation or postponement of an event.
Internet Disclaimer
FICP will provide you online access to its virtual events via the Internet by use of your Internet browser. You are solely responsible for obtaining and maintaining at your own expense, all equipment needed to access FICP’s virtual event, including but not limited to Internet access and adequate bandwidth. USE OF OR CONNECTION TO THE INTERNET PROVIDES THE OPPORTUNITY FOR UNAUTHORIZED THIRD PARTIES TO CIRCUMVENT SECURITY PRECAUTIONS AND ILLEGALLY GAIN ACCESS TO THE EVENT AND CUSTOMER DATA. ACCORDINGLY, FICP CANNOT AND DOES NOT GUARANTEE THE PRIVACY, SECURITY OR AUTHENTICITY OF ANY INFORMATION TRANSMITTED OVER OR STORED IN ANY SYSTEM CONNECTED TO THE INTERNET.
Liability Waiver & Release
In consideration of being allowed to register for, and participate in FICP events, you hereby warrant and represent that you are age 21 or above and freely waive, release from liability, assume all risks, and covenant not to sue FICP or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, illness, disability, property damage, or property theft or actions of any kind that you may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, illness, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of FICP. This Liability Waiver & Release is specifically binding upon your heirs and assigns and is knowingly given.
Photography/Video
On occasion, you may be photographed, videotaped or audio-taped in connection with FICP activities. As a participant of FICP in-person or online events, you agree that FICP is the sole owner of all rights in and to the resulting photographs, screenshots, video footage and recordings, for all purposes related to FICP's business both now and in the future. Your name and likeness may be used by FICP, or by an FICP vendor partner with FICP’s approval, in advertising, promotional and educational materials, including but not limited to websites, social media posts, videos, brochures, newsletters, advertisements and publications. Participants shall receive no compensation or royalties for appearance in any materials and waive the right to inspect or approve those materials. Your attendance constitutes your permission and consent for subsequent usage of any photography, video or screen capture from an FICP event. This authorization will remain in effect in perpetuity.
Data Privacy
You acknowledge personal information you provide may be used in accordance with our Privacy Policy. For more information regarding your personal data rights, please review FICP’s Privacy Policy.
Standards of Excellence and Professional Conduct
FICP members and hospitality partners are also required to adhere to the Standards of Excellence and Professional Conduct, which can be found on the FICP website.
Assumption of the Risk and Waiver of Liability Relating to Event Access By Participants
The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is extremely contagious and is believed to spread mainly from person-to-person contact. As a result, federal, state, and local governments and federal and state health agencies recommend social distancing and have, in many locations, prohibited the congregation of groups of people. Governmental restrictions may change at any time without prior notice. As such, FICP (“ASSOCIATION”) cannot guarantee eligibility to travel or to participate in the Event (“the Event”) if restrictions change. Additionally, if Event Attendees choose to attend the Event and enter onto the Event premises, they may be exposing themselves to and/or increasing your risk of contracting or spreading COVID-19.
FICP and its members, officers, officials, directors, instructors, contractors, agents, employees, and any other representative (collectively “Entities”) and the event venue will seek to implement preventative measures to reduce the spread of COVID-19 consistent with the guidance and recommendations of public health agencies for slowing the transmission and exposure to COVID-19 which may include, but not be limited to, health questionnaires for all Event participants, sanitation procedures, and physical distancing measures at the event venue and during the Event.
Back to Top >