HEALTH AND SAFETY FAQS
Health and Safety is FICP’s number one priority.
FICP will adhere to local and federal regulations as well as CDC guidelines to the best of our ability, following the guidelines and recommendations that are the most rigorous.
For public health and safety reasons, everyone attending the 2021 FICP Annual Conference will agree to comply with all health, safety and distancing guidelines.
Are COVID-19 vaccines required?
Yes, all in-person meetings professionals, hospitality partners, sponsors, any guests or VIPs, and FICP staff – regardless of your registration date – must have completed the vaccination for COVID-19 no later than two weeks prior to arrival, according to the protocols recommended by the CDC and other medical professionals.
Learn more from the CDC about the approved COVID-19 vaccinations: https://www.cdc.gov/coronavirus/2019-ncov/vaccines/faq.html
How do attendees provide proof of vaccination?
FICP will be partnering with CLEAR for their Health Pass app. All attendees from the United States will be required to use CLEAR to provide proof of vaccination.
Attendees from outside of the United States are asked to contact FICP at email@example.com prior to the event to arrange an alternate verification process.
Will exemptions from the vaccine requirement be allowed?
If a health or religious reason requires an exemption from being vaccinated, attendees may request an exemption. Requests must be submitted by November 1, 2021 to firstname.lastname@example.org.
Attendees who are granted an exemption will be required to provide negative PCR test results taken within 72 hours of arriving to the event, and will be required to then provide negative PCR test results.
Are masks required?
We will evaluate the need for mask requirements closer to the event, based on the latest CDC guidelines. You can expect an official decision regarding masks to be shared on November 1. Please note that all information, policies and protocols are subject to change at any time, should the situation evolve.
Based on guidelines today, masks would be required for all indoor functions.
All food and beverage will be served outside, weather permitting.
What do I do if I feel ill or become symptomatic onsite?
FICP is partnering with InHouse Physicians to provide medical support onsite. Should an attendee feel ill, they will be directed to consult with InHouse Physicians.
If you feel any of the following symptoms prior to travel, we ask that you do not come to the FICP Annual Conference:
- Fever or chills
- Shortness of breath or difficulty breathing
- Muscle or body aches
- New loss of taste or smell
- Sore throat
- Congestion or runny nose
- Nausea or vomiting
If you feel any of the above symptoms once you have arrived, please contact InHouse Physicians. The phone number and specific location of InHouse Physicians will be shared shortly before the conference.
Will FICP do daily temperature checks or health screenings?
No, FICP is not administering daily temperature checks or health screenings. Attendees are asked to monitor their own symptoms. If you feel any of the above symptoms while onsite, please contact InHouse Physicians. The phone number and specific location of InHouse Physicians will be shared shortly before the conference.
What do I do if I test positive while onsite?
FICP is partnering with InHouse Physicians to provide medical support onsite. Should you test positive for COVID-19 onsite, please contact InHouse Physicians. The phone number and specific location of InHouse Physicians will be shared shortly before the conference. InHouse Physicians will give you guidance based on your situation. InHouse Physicians will let FICP know that somebody tested positive, but will not share name(s) or personally identifiable information.
What if I discover I’ve been in close contact with someone who has tested positive for COVID-19?
FICP is partnering with InHouse Physicians to provide medical support onsite. Should you be in contact with anyone who has tested positive for COVID-19, please contact InHouse Physicians. The phone number and specific location of InHouse Physicians will be shared shortly before the conference. Per current CDC protocol, you may be required to take a COVID-19 test or leave the event.
Will FICP provide COVID-19 testing?
FICP has contracted with InHouse Physicians to provide onsite medical support, but not to manage testing for all attendees. InHouse Physicians will have a limited number of tests for attendees presenting symptoms only. InHouse Physicians will provide testing at their discretion. If InHouse Physicians does not provide a test or runs out of tests, they will provide information for a local clinic.
Will FICP provide testing for attendees that require a negative test to return to their home country?
No, attendees who require a negative test to travel home will need to arrange for their own testing.
InHouse Physicians can help direct attendees to local clinics, but the attendee should take personal accountability for scheduling their test. FICP encourages attendees to understand what their personal testing requirements are for traveling after the FICP Annual Conference and pre-identify a testing location to use.
Will FICP provide testing for attendees that are interested in testing prior to returning home?
No, FICP will not be providing testing for attendees, whether required for travel or by choice. If an attendee is interested in testing prior to returning home, that person must use a local clinic or testing facility. InHouse Physicians can help direct attendees to local clinics.
Will FICP let attendees know if someone tests positive while onsite?
If an attendee tests positive while onsite and reports it to InHouse Physicians or FICP, FICP will let attendees know that there has been a positive test. However, we will not provide specific details or technology-enabled contact tracing information.
Will FICP let attendees know if someone tests positive after leaving the Annual Conference?
If an attendee tests positive within 7 days after the Annual Conference and reports it to FICP, FICP will let attendees know that there has been a positive test via email. However, we will not provide specific details or technology-enabled contact tracing information.
Is FICP doing contact tracing?
FICP is not doing any technology-enabled contact tracing. If an attendee reports a positive test onsite or post-event, FICP or InHouse Physicians will ask that person if they had close contact with anyone. The CDC defines close contact as “Someone who was less than 6 feet away from infected person (laboratory-confirmed or a clinical diagnosis) for a cumulative total of 15 minutes or more over a 24-hour period (for example, three individual 5-minute exposures for a total of 15 minutes).”
If the infected attendee identifies who they were in close contact with, FICP or InHouse Physicians will notify those individuals that they may have been in close contact with someone that tested positive for COVID-19. FICP will not give out any personal information. FICP may partner with the local health authority to manage notification of contact.
Those identified as potentially in close contact of the attendee who tested positive may be asked to leave the conference and/or take a COVID-19 test.
In what other ways is FICP supporting the health and safety of all attendees, and are there any additional recommendations or requirements for attendees to follow while onsite?
FICP will have extra masks and hand sanitizer onsite. Attendees are encouraged to wash their hands and/or use sanitizer frequently.
Contactless check-in and mobile room key is available at the hotel through the Marriott mobile app.
Socially distant seating will be an option in all situations.
All food and beverage functions will be outside, weather permitting.
FICP understands that many attendees may be connecting prior to or after the FICP Annual Conference. We encourage responsible actions in all these events.
*The above information is subject to change. All attendees are required to follow the latest health and safety protocols when onsite. Notable shifts to the health and safety protocols will be shared via email up until and during the event.